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New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “” After opening the shell window, you will need to use the PowerShell command New-ManagementRoleAssignment as given below. The Exchange Management Shell (EMS) method involves the use of PowerShell commands to achieve the same results. Find the Import/Export role and assign the user which will be exporting the mailboxes accordingly.Click on the Add button to create a new role.After login, click on Permissions and Admin Roles.To assign roles and permissions using the Exchange Admin Center (EAC), follow these steps: This can be done using the Exchange Admin Center (EAC) or the Exchange Management Shell (EMS). Even if you are a domain administrator, you will still need to be part of the administrative role to export mailboxes. The next step is to give the user which you will be using to export the shared mailboxes, the right permissions. After this has been created, you need to specifically change the permissions to give the Exchange Trusted Subsystem and the user being used to export the shared mailboxes read and write permissions (see below). You will need to provide a UNC Path, i.e., \\fileserver\pst\mailbox.pst. You cannot export to an absolute location, for example: D:\PST\mailbox.pst. To export mailboxes using the Exchange Admin Center (EAC) or Exchange Management Shell (EMS), you need to fulfil some requirements.These two methods share the same requirements:Įxporting Exchange mailboxes to PST using Exchange Server native tools required a shared folder. Enter the filename or location and click Finish to start the export.If you wish to filter the export, click on the Filter. Click on Outlook Data File (.PST) and click Next.Click on Export to a file and click Next.Here are the steps to export shared mailbox to PST via Outlook: You can use this process only when the other two choices don’t work. However, it is not much recommended as Outlook would crash when dealing with large mailboxes, apart from the fact that it’s a messy operation. You can use Outlook to export shared mailbox to PST. There are three methods to export a shared mailbox to PST: Methods to Export Shared Mailboxes to PST Methods to Export Shared Mailboxes to PST.In this post, we will be discussing different methods to export shared mailboxes to PST, along with the pros and cons of each method. Since it’s a normal mailbox, the Exchange Server admin or the business would need to export the data of the shared mailbox to PST for various reasons, such as for archiving, decommissioning of the mailbox, and migrating to another server or cloud (Office 365). However, the only difference is that there is no Active Directory user associated with shared mailbox. There is no difference between a shared mailbox and a user mailbox in functionality. One can also say that a shared mailbox is a common mailbox which can also have rules, configuration, and in-place archive. Shared mailboxes are usually used for centralized mailboxes, which are shared with several people. Also, we’ve mentioned an EDB converter tool that can easily open EDB file of any Exchange version and export the mailboxes to PST and other file formats in just a few clicks. In this post, we’ve mentioned different methods to export shared mailboxes to PST.
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You may need to export the shared mailboxes to PST due to various reasons.